We are seeking a highly organized and detail-oriented Administrative Assistant to support our
Director in day-to-day operations. The ideal candidate will excel in managing office tasks
efficiently, maintain a positive and professional office environment, and provide tailored support
that acknowledges and addresses the specific needs and experiences of each client. This role
requires exceptional communication skills, proficiency in office software, and the ability to
handle multiple priorities with ease.
At Colors+ Counseling, our mission is to provide a range of mental health services, resources,
and education with a focus on cultural competence. We are committed to using our lived
experiences to offer a deeper understanding and support to our clients, particularly in navigating
minority stress. We believe that diversity, equity, and inclusion are fundamental to our practice
and essential to delivering the highest quality of care. By embracing diversity, ensuring equity,
and fostering inclusion, we strive to support all individuals in their journey toward mental
wellness. We are committed to continuous improvement and to creating a practice where
everyone can thrive.
Key Responsibilities:
• Office Management: Oversee daily office operations while maintaining a clean and
organized workspace.
• Administrative Support: Assist with scheduling.
• Communication: Serve as the first point of contact for internal and external inquiries.
Handle phone calls, emails, and in-person interactions with professionalism and courtesy.
• Document Management: Organize and maintain files, records, and documentation.
Ensure accurate and timely processing of paperwork and data entry.
• Event Coordination: Assist in organizing and coordinating company events,
conferences and wellness fairs, including logistics and preparations.
• Promotional Assistance: Support various projects and promote the practice by
encouraging service reviews.
• Team Collaboration: Work closely with team members to ensure smooth workflow and
assist with various tasks as needed.
Qualifications:
• Education: High school diploma or equivalent; Associate’s degree or relevant
certification preferred.
• Experience: Minimum of 2 years of experience in an administrative support role or
similar position.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and
other relevant software. Strong organizational, multitasking, and problem-solving skills.
• Communication: Excellent verbal and written communication skills. Ability to interact
effectively with all levels of staff and clients.
• Attention to Detail: Meticulous and detail-oriented with a high degree of accuracy in
tasks and documentation.
• Time Management: Ability to prioritize tasks, manage time effectively, and meet
deadlines in a fast-paced environment.
Working Conditions:
• Hours: The bulk of the working hours should be completed in person during the business
work week (Monday to Friday, 9:00 AM – 5:00 PM)
• Environment: Other hours may be completed remotely after training and probationary
periods are completed.
• Travel: Some limited travel may be required
Benefits:
• flexible schedule, hybrid work, inclusive culture, high employee retention rate, skill
enhancement, and learning opportunities
See full job description and application at www.colorscounseling.org/employmentinternships
